22 Hoosier Banker September 2015 OPERATIONS / TECHNOLOGY By now you probably know that Web-based portal solutions can provide your board of directors with secure, centralized access to a slew of confidential materials, including meeting minutes, trust and audit reports, loan delinquencies and voting archives — day or night, from anywhere. Board portals also provide a safe, simplified platform for communicating with your board. Indeed board portals are possibly the most popular type of online Web portals. For board meetings, portals have made the printing and mailing of huge board packets a thing of the past. Beyond saving the related monetary resources and man hours, convening members online means you needn’t worry about board reports getting lost in the mail. A board portal not only keeps these reports highly secure, but also allows inaccurate data to be updated or new information added, even at the last minute. Further, posting board materials on portals give directors plenty of time to thoroughly digest the information and make sound business decisions. If a past discussion item is brought up, directors can quickly search for related terms to find all past references in the portal’s archives. Otherwise the meetings proceed much the same as always, with the addition of extra advantages, such as allowing members who cannot be physically present to see the same materials and information as those who are. For a financial institution, communicating with board members through an online portal is an efficient, cost-effective and, most importantly, highly secure means to keep them abreast of all aspects of a bank’s proceedings. Directors can view all current and historical materials the moment they are posted, and receive alerts when new content becomes available. The portal also safeguards online voting and discussion threads, and lets you assign permissions to ensure documents reach only their intended audiences. Directors can monitor such critical information as the status of troubled assets, liquidity, capital ratios and net income — information that changes daily. Facilitating a safe, paperless boardroom is truly just the tip of the iceberg for secure portal technologies. Employee intranets and loan committee portals also provide an effective alternative for securely managing a variety of sensitive data and applications enterprisewide. These online Web portals require all the same safeguards as do board portals, including login and password verification, to ensure all materials remain protected. Simplify Loan Committee Proceedings A loan committee portal streamlines loan management activities by providing a protected location for committee members to save and store loan documents, so that they are ready for board review. For example the committee can post loan materials on a portal workspace that is dedicated to a particular loan, and notify directors Powerful Ways Online Web Portals Transcend the Boardroom About the Author Bill Evers is senior business development director for the regulatory compliance area of CSI, a role in which he leads initiatives for CSI Secure Connect. Evers holds extensive experience working with financial institutions to deploy board portals, employee intranets and other portal platforms. The author can be reached at 800-545-4274, email: bill.evers@csiweb. com. CSI is an associate member of the Indiana Bankers Association and an IBA Preferred Service Provider in three areas: CSI Secure Connect, CSI Managed Services & Locktite Vault, and CSI WatchDOG Social Compliance.
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