www.GADA.com | 57 duties pertaining to such office. The Chairman of the Board shall, immediately after taking office but no later than thirty (30) days, appoint all Standing Committees. The Chairman of the Board shall be ex-officio a member of all Committees. Section 3. Chairman-Elect. The Chairman-Elect shall assist the Chairman of the Board in the performance of duties. In the absence or incapacity of the Chairman of the Board, all powers and duties of that office shall be vested in and performed by the Chairman-Elect. Section 4. Secretary-Treasurer. The duties of the Secretary-Treasurer shall be to give written notice of the time and place of the annual meeting; of all special membership meetings; and of all meetings of the Board of Directors. The Secretary-Treasurer shall keep the minutes and records of such meetings. The Secretary-Treasurer shall prepare and submit such annual reports as, may be directed or requested by the Board of Directors. It shall be the duty of the Secretary-Treasurer to receive and keep an exact amount of all funds and securities and other assets of the Association, and to deposit all monies received in a depository designated by the Board of Directors. All disbursements by the Association shall be by check and all such checks shall be signed by the President or a person designated by the President, and counter-signed by the Secretary-Treasurer, the Chairman of the Board, or a Past Chairman of the Board, designated by the Chairman of the Board. The Secretary-Treasurer shall keep all records of receipts and disbursements and substantiating vouchers and other records incidental to the office of Secretary-Treasurer, and shall render monthly financial and operating statements or statements requested at any time by the Board of Directors. The Secretary-Treasurer may, in his discretion, assign to the President all the detailed work outlined in this Section with the exception of counter-signing of checks. Section 5. Area Vice-Chairmen. Area Vice-Chairmen have the duties and responsibilities of serving as members of the Executive Committee and of representing the Directors of the Districts they represent. In the absence or incapacity of the Chairman of the Board and Chairman-Elect, all powers and duties of that office shall be vested in and performed by one of the Area Vice-Chairmen selected by the Executive Committee. Section 6. President. The President shall perform any and all duties incidental to the office of which shall be delegated to him by the Board and shall be the custodian of the Corporate Seal. ARTICLE VII — MEETINGS — QUORUMS Section 1. The fiscal year of the Association shall be July 1 through June 30. The annual meeting of the Association shall be held each year at such time and place as may be determined by the Board. Special membership meetings may be called at any time by the Chairman of the Board, and shall be called at any time upon the written request of ten (10) Active Members of the Association. Notices of annual meetings shall be mailed, faxed or emailed to the members of the Association at least ten (10) days prior to the date of such meeting. Notice of special membership meetings shall be mailed, faxed or emailed to the members of the Association to give as much notice as practicable. The Active Members represented at any meeting shall constitute a quorum. Section 2. The Board of Directors shall hold three (3) regular meetings annually and shall hold as many special meetings as deemed necessary. Special meetings may be called by the Chairman of the Board, and shall be called upon the written request of five (5) members of the Board. Fifty percent of the Board, including Active Past Chairs, shall constitute a quorum. The Executive Committee shall hold three (3) regular meetings annually or as necessary. A director may participate in any meeting of the Board of Directors by means of telephone conference or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this paragraph constitutes presence in person at a meeting. Section 3. Five (5) members of the Executive Committee shall constitute a quorum at all Executive Committee meetings.
RkJQdWJsaXNoZXIy MTg3NDExNQ==