Pub. 15 2022 Issue 1 • UCLS Foresights 19 (NOAA), Bureau of Land Management (BLM), Certified Federal Surveyor Transition (CFedS), U.S. Department of Agriculture, Forest Service, Utah Valley University (UVU), and Salt Lake Community College (SLCC). September: The Department of Professional Licensing (DOPL) will partially reimburse the UCLS for conference expenses for presenters. A preliminary conference schedule will need to be turned into DOPL no later than October 1, along with the expenses for the contracted presenters, and a brief description of their topic(s) presentation. October through December: Work on finalizing the conference schedule. You should be heavily involved with some of the other UCLS committees in organizing this event. Are you using an app for the conference? This is the time to put it together. Start looking at the purchasing of conference swag. You distribute these items to the members as they check in to the conference. The UCLS donates a raffle item for the WMCEF scholarship fund. This has generally been a shotgun, but it can be anything that might catch one’s eye and give them a desire to purchase tickets. This is when you begin to coordinate with the Dixie Center on the rooms you plan to use and the layout of tables and chairs for these rooms. January-February: The conference schedule should be complete. The Dixie Center’s catering services will contact you for the number for food and on menu items for meals and breaks. The Dixie Center is usually where we hold the conference. We get a bigger turnout at the conferences when they are held here. When the conference is held in Salt Lake City, we generally do not get as big of a turnout, and the venue is usually a lot more money. Also, when we combine conferences, e.g., Las Vegas, where they have been combined with other surrounding state societies, the same thing happens. Holding this event at the Dixie Center has by far turned out to be our best location. RiskManagement Until the viral pandemic of 2020, aka COVID-19, there was not much risk in planning this conference. Now, we see that there could be a risk of not being able to get all of us together to meet in person, having to meet virtually instead. Even in planning the 2021 conference, it was unknown if we could meet in person or not. In the end, we met in person with about 75% attendance, but the conference was also held virtually. We were fortunate to have the time to plan for this, but it was out of the norm. In the past, presenters were unable to make it at the last minute due to an emergency. This may cause you to cancel the session or possibly have someone ready at any time to fill in if this happens. Always have a Plan B and adapt it. v The UCLS has a strong membership who are proud of our profession and love to be involved in many aspects of the surveying profession. Todd Jacobsen Todd Jacobsen, PLS, City Surveyor/Development Services Office, City of St. George
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